About Gulbahar investment:

About Gul Bahar Investment:

Gulbahar Investment is a non-political afghan owned and operated company which was established in the year 2006 in order to serve in the fields of Construction and Services. Gulbahar Investment is a part of Gulbahar holding Group of Companies. And is registered with the Ministry of Commerce. • One of Gulbahar Investment`s most successful and most famous project is Gulbahar Business Center which was built in 2007. As a landmark development of the renowned Gulbahar Investment, Gulbahar Business Center is set to become the exciting residential, shopping and leisure destination of choice for discerning individuals in the bustling city center of Kabul-Afghanistan. Gulbahar Business Center is ideally located at the heart of Kabul, opposite the Ministry of Education and near the Foreign Ministry and the Central Bank. • Another big & most famous project of Gulbahar Investment is Gulbahar Towers that ideally located at 2th Destrict -Pole Mahmood Khan Kabul Afghanistan, the construction of this project was started in December 2009. As another landmark development of the renowned Gulbahar Investment, Gulbahar towers is set to became the exciting residential apartment buildings. • One of Gulbahar Investment`s new projects is Gulbahar Plaza which is under construction. The architectural and structural design and construction supervision of Gulbahar Plaza as a new commercial residential complex at the Airport Main Road in Microyan Destrict, in Kabul-Afghanistan.

Job Description

An executive assistant plays a crucial role in managing various administrative tasks to support senior leadership.  

This individual is expected to help streamline operations, assist with project coordination, and ensure that the executive’s time is utilized efficiently.  

Often seen as a trusted partner to the executive team, the EA manages both administrative and personal tasks to help different executives focus on high-level decision-making and company goals.  

An EA combines time management skills with strong executive assistant skills to manage calendar management and support tasks. They often take on roles similar to personal assistant, ensuring smooth daily operations and allowing executives to focus on high-priority work.   

The primary functions of the executive assistant are as follows:

1.       Provide Executive support: The EA helps senior leaders by handling administrative and executive assistant duties, offering valuable insights, and ensuring smooth day-to-day operations, using strong verbal communication skills to facilitate effective interactions.             

2.       Calendar management: One of the most important executive assistant responsibilities is managing the executive’s calendar. This includes meeting coordination, scheduling meetings, appointments, and travel arrangements to maximize the executive’s productivity.  

3.       Internal and external communication: Acting as a liaison between the executive and internal and external groups, the executive assistant ensures effective communication, as verbal communication too. Whether it’s answering phone calls, responding to emails, or preparing reports, maintaining open and effective channels of communication is crucial.

4.       Managing complex schedules: An executive assistant’s role also involves organizing and coordinating complex schedules. They ensure that meetings are efficiently scheduled, and leaders are prepared for every engagement. 

5.       Handling sensitive information: A major aspect of the job is managing confidential or confidential information. Whether dealing with company financials, legal documents, and other documents or strategic plans, the executive assistant must exhibit good judgment and discretion.      

6.       Travel and event planning: Organizing travel logistics and events is often part of the executive assistant’s duties. This includes booking flights, coordinating accommodations, and handling ground transportation, along with organizing internal and external meetings, conferences, or company events,

7.       Administrative support: The executive assistant performs key administrative duties such as filing system management, preparing documents and reports, maintaining records, and assisting in office management

Day-to-day responsibilities

The day-to-day responsibilities of an executive assistant involve a combination of administrative tasks, problem-solving, and interpersonal communication skills. Below is an outline of common duties that an executive assistant would typically perform:   

·         Scheduling and managing appointments

Executive assistants are responsible for managing calendars, arranging meetings, and ensuring that there are no conflicts. This requires meticulous attention to detail, time management, and the ability to prioritize conflicting demands.

·         Answering phone calls and emails

An executive assistant is often the first point of contact for phone calls and emails. They must determine the importance of these communications and handle them accordingly or relay them to the right department or individual through calendar management.   

·         Expense management and reporting

Executive assistants are often tasked with preparing expense reports, tracking spending, and ensuring that all financial documentation is organized and up to date.

·         Event planning

 Planning company events, conferences, or executive meetings is part of the administrative assistant role. The executive assistant ensures that logistics such as venue booking, catering, and scheduling are handled smoothly.

·         Coordinating with internal and external parties

A large part of the EA role involves facilitating communication between the executive and other departments, clients, or stakeholders. This may include preparing agendas, taking meeting minutes, and handling follow-up actions. 

·         Documentation and filing

 Maintaining an organized filing system for both physical and digital documents is a fundamental responsibility. The executive assistant must ensure that important files and reports are easily accessible. 

·         Managing executive’s time

Ensuring that the executive’s time is well-managed, allowing them to focus on critical decision-making procedures, is one of the most significant tasks. Executive assistants must proactively assess and manage the executive’s schedule, and internal processes.  

An executive assistant job requires a unique set of soft skills that enable the individual to handle multiple responsibilities and interact effectively with different levels of staff and clients. These skills are essential for success in the role:  

·         Time management

Executive assistants need exceptional time management skills to prioritize tasks and ensure deadlines are met. Whether managing a complex calendar or responding to urgent requests, time management ensures the executive’s productivity is maximized.

·         Communication skills

Both verbal and written communication skills are crucial. Executive assistants must be able to communicate effectively with both internal and external groups, demonstrating professionalism and clarity.          

·         Problem-solving

The executive assistant often acts as a problem solver having good interpersonal skills, making decisions on behalf of the executive in areas such as scheduling conflicts, travel logistics, and event planning. 

·         Multitasking abilities

Given the multifaceted responsibilities of an executive assistant, multitasking is often necessary. Whether scheduling meetings, handling phone calls, or managing administrative duties, the ability to juggle multiple priorities without compromising quality is essential.  

Qualification and Requirements:

·         Bachelor’s degree in business administration or public administration master’s degree is an asset

·         Work experience with government sector, Private companies and NGO.

·         At least 7 to 10 years of progressively responsible experience with administrative, or program experience;

·         Good spoken command of Dari and Pashto languages required.

·         Fluency in English is required

Key Competencies:

·         Strong leadership and team management skills

·         Excellent interpersonal and communication abilities

·         High level of integrity, confidentiality, and professionalism

·         Proactive, flexible, and able to work under pressure

·         Sound decision-making and problem-solving capacity